Secretary

BH480

Start Date:

Tuesday 25 July 2017

Location:

Kettering

Salary:

Neg dependant on experience

Position Type:

Temp to Perm

Job Overview:

Band

BH480 Secretary – TEMPORARY

Department

HQ – KETTERING

Definition

To provide full support to four company Directors 

Key responsibilities

  • Organising complex international travel arrangements for all Directors ensuring that itineraries are workable.
    • Ensure ESTAs, Visas & Passports up to date
  • Arranging meetings - including logistics, venue sourcing and preparation of presentations
  • Develop creative and advanced highly confidential PowerPoint presentations, often providing the first draft (own initiative) by using / researching key documents and information.
  • Diary Management. 
  • Liaising with local/regional and Global personnel at all levels via telephone, fax, e-mail, post or face to face.
  • Developing good relationships with customers and all support departments in UK and Globally.
  • Taking and screening incoming telephone calls and dealing with queries as appropriate and/or re diverting where appropriate
  • Communications - full confidentiality is paramount at all times.
  • Completing and tracking monthly expenses. 
  • Covering of Reception duties as and when necessary
  • Maintaining comprehensive filing system.
  • Some personal work for the Directors

 

ESSENTIAL JOB SKILLS

 

WORK EXPERIENCE

Previous experience of providing secretarial support to senior managers within a global environment

Experience of using initiative and research skills to prepare reports

Experience of working with the highest levels of confidentiality

Experience of working with a remote, cross country, cross cultural team

TECHNICAL SKILLS

MS applications – Intermediate / Advanced

Accurate & fast typing skills

EDUCATION/TRAINING

Educated to GCSE / A level

GENERAL

To have a mature and flexible approach, able to work in a methodical manner and be available out of hours if required.

Good business acumen.

Professionalism with common sense.

To be smart, business like, confident with a cheerful disposition.

Excellent communication skills, both face to face and on the telephone, due to the nature of the position.

To be a self-starter with the ability to manage your own time with minimal supervision.

Attention to detail and the ability to manage a busy and varied workload.

Excellent organisation skills.

Good time management to ensure priorities are met successfully.

 

 

KEY RESPONSIBILITIES & ASSOCIATED COMPENTENCIES

 

  • Diary Management
  • Organising multiple travel arrangements ensuring that itineraries are workable.
  • Liaising with Local, Regional and Global personnel at all levels via telephone, fax, e-mail, post or face to face.
  • Typing/administration using Word, Excel & Powerpoint
  • Develop creative and advanced PowerPoint presentations
  • Strong Personality
  • Honest
  • Accept change
  • Humour
  • Get it right first time
  • Flexibility
  • Look at options before to predict solutions to problems
  • New ideas – be creative
  • Realistic
  • Friendly and polite
  • Concise and accurate
  • Presentable at all times
  • Understand needs
  • Be reactive
  • Care about what all you do all times

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