Financial Administrator

BH534

Start Date:

Wednesday 01 November 2017

Location:

Kettering

Salary:

Position Type:

Permanent

Job Overview:

MAIN PURPOSE OF JOB:

The role encompasses a support function to the Financial Services Director, adhering to company processes, procedures and standards to ensure that work tasks are completed in a timely, efficient and professional manner befitting the company’s reputation.

GENERIC RESPONSIBILITIES:

  • Answering incoming calls, taking and relaying messages.

  • Responding to email queries and problems associated to any finance queries and where necessary escalating the Financial Services Director and/or Departmental Managers.

  • Data input into company information systems utilising Infranet.

  • General administration duties including but not limited to scanning, photocopying and filing.

  • Report any violation of Company Processes and Procedures to the Financial Service Director and/or Compliance Officer.

  • Health & Safety - be vigilant and report any potential risks or hazards to the Financial Service Director and/or Compliance Officer to promote a safe and healthy working environment.

  • Knowledge Development – ensure you are aware of and understand the latest Company processes, procedures and standards to aid and uphold the good reputation of professionalism of the company.

  • Escalate issues to line manager or relevant department manager at the earliest opportunity to ensure a speedy resolution

BESPOKE RESPONSIBILITIES:

  • Raising sales invoices and credit notes on a daily basis for works completed.

  • Sending out sales invoices via email and post.

  • Updating Infranet with invoice numbers for service connections.

  • Raising cheques.

  • Processing cheques as payment on accounts once raised.

  • Updating invoice payment spreadsheet in real time.

  • Setting up payments to suppliers in accordance with the weekly payment run, providing remittances.

  • Setting up payments to sub-contractors – deducting CIS contributions, providing remittances and CIS deduction statements.

  • Generating the online HMRC CIS Submission.

  • Updating supplier payments on Sage.

  • Dealing with invoice queries.

  • Reconciling of the company credit card.

  • Investigating and correcting errors within the ledgers using Sage.

  • Checking supplier statements against Sage to ensure all invoices have been received.

  • Attending and contributing during weekly financial team meetings.

  • Prioritising work load.

COVERING OTHER FINANCE ADMIN TASKS IN THE EVENT OF ABSENCE:

  • Raising, scanning and emailing of purchase orders for water mains and service connections to the relevant supplier or sub-contractor.

  • Processing of delivery notes for consignment stock items and material deliveries to sites and matching with purchase order.

  • Processing of purchase invoices from supplier and reconciling invoices with purchase orders to ensure invoiced amount is correct.

  • Processing of material allocation sheet for materials moving in/out of the Stores and identifying any discrepancies with the Storeman.

  • Creation of new projects within SAGE once the proposal has been accepted.

  • Updating of the Cheque and Company Card Payment Requisitions spreadsheet and chasing requisitioner for receipts if not received via email or post.


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